2011 CM/ECF eNotices
CM/ECF UPGRADE DECEMBER 3, 2011: The clerks office will be installing an upgrade to CM/ECF on Saturday December 3. The system will be unavailable to all users from 7:00AM to 12:00PM.
A document detailing the changes included in the upgrade may be found on the court website at http://www.mad.uscourts.gov/caseinfo/cmecf-general.htm.
AMENDMENTS TO THE FEDERAL RULES: the following amendments to the rules took effect on December 1, 2011:
Appellate Rules 4 and 40;
The text of the amended rules and extensive supporting documentation may be found on the Judiciarys Federal Rulemaking website at http://www.uscourts.gov/RulesAndPolicies/FederalRulemaking/Overview.aspx
CIVIL COVER SHEET: The civil cover sheet form, required with all new civil cases, has been updated to delete and add certain nature of suit codes.
The new codes are:
367 Torts - Personal Injury - Health Care/Pharmaceutical Personal Injury/Product Liability
The updated cover sheet may be found on the courts website: http://www.uscourts.gov/uscourts/FormsAndFees/Forms/JS044.pdf
CRIMINAL JUSTICE ACT BOARD ANNOUNCES APPLICATION DEADLINE FOR BOSTON, WORCESTER AND HABEAS CJA PANELS: The U.S. District Court for the District of Massachusetts Criminal Justice Act Board will accept applications for approximately (30) positions on the present District Court panel list for appointment to indigent cases in Boston and for a limited number of positions on the Worcester and Habeas panels. The application deadline is 5:00 p.m. on October 14, 2011.
The notice and application may be found on the court’s website at:
CAMERAS IN THE COURTROOM: The United States District Court for the District of Massachusetts is one of fourteen courts participating in a three year pilot project established by the Judicial Conference of the United States in September 2010 to study the use of cameras in district courtrooms for civil cases. The report of the Judicial Conference proceedings may be found at JCUS-SEP 10, pp. 3-4:
The Judicial Conference Committee on Court Administration and Case Management established guidelines for the pilot project. That document may be found on the website of the United States Courts at http://www.uscourts.gov/uscourts/News/2011/docs/CamerasGuidelines.pdf.
A copy of this court’s notice and local rules may be found at http://www.mad.uscourts.gov/general/pdf/announce/PublicNoticeLR83.3and83.3.2.pdf
AMENDMENTS TO THE FEDERAL RULES: The Judicial Conference Advisory Committees on Appellate, Bankruptcy, Civil, Criminal, and Evidence Rules have proposed amendments to their respective rules and requested that the proposals be circulated to the bench, bar, and public for comment. The proposed amendments, Rules Committee reports explaining the proposed changes, and other information are posted on the Judiciary’s Federal Rule making website at:
The public comment period ends on February 15, 2012.
CM/ECF WILL BE UNAVAILABLE: the District Court’s CM/ECF system will be unavailable on Saturday May 21 (until approximately 12:00 p.m.) for system maintenance, and all day on Saturday and Sunday, May 28 and 29 for electrical maintenance and upgrades in the Moakley Courthouse.
CIVIL CATEGORY FORM: the Clerk’s Office has issued a new Civil Category Form, to be submitted with every new civil action filed. The form has been redesigned to conform to the case assignment system now in use. The form is available on the Court’s website at:
METADATA AND REDACTING DOCUMENTS: Attorneys and pro se litigants are advised to exercise caution when creating Portable Document Format (PDF) documents for submission to the Court’s Electronic Case Files (ECF) system. Steps must be taken to ensure that the documents are free of hidden data that may contain redacted information, or that traces of information that have been edited or deleted do not remain hidden in the final document. Even PDF content that has been encrypted can be recovered. Users of the CM/ECF software are encouraged to review a document on the Court’s website at:
CORRECTION: REPORTS TO THE PATENT/TRADEMARK OFFICE: in the April email message, the Clerk’s Office announced that attorneys would be able to create the the Report on the Filing or Determination of an Action Regarding a Patent or Trademark, form AO 120, through CM/ECF. Upon further review, the process will not work as intended. Attorneys must first create the document (available on the Court’s website at:
SPEAKER SERIES: The United States District Court District of Massachusetts announces the next installment in its Speaker Series at the John Joseph Moakley United States Courthouse in Boston.
On Thursday, June 2, 2011 at 4:00 p.m. in the Jury Assembly Room of the John Joseph Moakley Courthouse, Judith Resnik and Dennis Curtis, both law professors at Yale University, will discuss their recently published Representing Justice: Invention, Controversy and Rights in City-States and Democratic Courtrooms (Yale University Press 2011). Supreme Court Justice Stephen Breyer, critic Robert Campbell, architect Henry N. Cobb and United States District Court Judge Douglas P. Woodlock will provide commentary. United States District Court Judge Nancy Gertner will introduce the panel.
RSVP via email to RSVP2@mad.uscourts.gov. There is no cost for this program.
REMINDER: ADDRESS Attorneys using CM/ECF are responsible (see Local Rule 83.5.2(e)) for keeping current all contact information, including e-mail addresses, law firm and street information. To do that, log into CM/ECF and click on UTILITIES on the blue menu bar. Then click on Maintain Your Address or Maintain Your E-mail and make the necessary changes. Be sure to click on Submit all changes to complete the transaction. Due to certain system limitations, some attorneys are unable to update their firm and street information. If you are unable to update that information in your account, please contact the Clerks Office Bar Liaison, Tracy McLaughlin, at email@example.com or by telephone at 617-748-9165.
IMPACT OF POSSIBLE FEDERAL GOVERNMENT SHUT DOWN: Please take note that in the event of a government shutdown, the United States District Court for the District of Massachusetts will continue to function at full staff. In accordance with regulations promulgated by the United States Judicial Conference, we will continue to be fully operational until further notice.
DAILY COURT CALENDAR: The daily court calendar for each of the Courts divisions, Boston, Springfield and Worcester is available on the Courts web page at www.mad.uscourts.gov. Beginning on Monday, April 11, 2011 two days of the calendar will be available for review, the current day and the next day. The lists for all of the Judges will be updated periodically during the course of the day to reflect changes made through entries in CM/ECF. The date and the time of the most recent update appears at the top of the daily court calendar.
PATENT AND TRADEMARK CASES: Attorneys are responsible for completing the Report on the Filing or Determination of an Action Regarding a Patent or Trademark, form AO 120, and filing it in the case through CM/ECF. The Court will electronically notify the U.S. Patent and Trademark Office of the filing of the AO 120 form through CM/ECF.
There are now two ways to file the AO 120 form. The PDF version of the form can be attached or the option under Type of Document for either patents or trademarks can be selected at the end of the docket entry for the event Report on the filing/termination of patent/trademark case. The form will be populated automatically with the information provided during the docket entry.
Additional directions are provided in CM/ECF, as the attorney uses this event and are available on the CM/ECF Training Information page on our web site.
Please contact the CM/ECF Help Desk at 866-239-6233 or firstname.lastname@example.org for assistance.
ATTORNEY ECF NEWS: This is the first in a series of periodic informational e-mails from the Clerks Office. We hope you find these broadcasts helpful, and encourage you to share them with others in your office who may use CM/ECF on your behalf. Please give us your feedback on these messages, or let us know about topics you would like us to include in future broadcasts. You may write to us at USDC-BostonInfo@mad.uscourts.gov.
ADDRESS: Attorneys using CM/ECF are responsible (see Local Rule 83.5.2(e)) for keeping current all contact information, including e-mail addresses, law firm and street information. To do that, log into CM/ECF and click on UTILITIES on the blue menu bar. Then click on Maintain Your Address or Maintain Your E-mail and make the necessary changes. Be sure to click on Submit all changes to complete the transaction. Due to certain system limitations, some attorneys are unable to update their firm and street information. If you are unable to update that information in your account, please contact the Clerks Office Bar Liaison, Tracy McLaughlin, at email@example.com or by telephone at 617-748-9165.
LOST PASSWORDS - CM/ECF: users who have forgotten or misplaced their password may now use a self-serve process to generate a new one, by clicking on the Lost password? link on the login screen. The system will request the attorneys last name and BBO number. Once the system verifies the account information, an email containing the new password will be sent to the email address on file for that attorney. (Attorneys admitted pro hac vice should continue to contact the help desk at 866-239-6233 for assistance with their passwords.)
PDF/A: PDF/A is a standard format that allows for the long-term archiving of electronic documents with the assurance that the documents will be accessible in the future. At the present time, this Court is not requiring documents to be filed in PDF/A format, and CM/ECF will accept both PDF and PDF/A documents. However, with a future version of CM/ECF, the Court will require that CM/ECF filings be submitted as PDF/A documents only. A document with more information, and instructions for creating PDF/A documents may be found on the Courts CM/ECF training website, at:
SEARCH: CM/ECF now has a search function to find the proper entry to use as you file documents: to find the proper entry (event) click on SEARCH on the blue menu bar. Enter part of the name of the entry to be made. Click Search The system will return with every match. If your search results in no matches, try the search again, using a small part of the word or phrase. For example, search for dismiss to find dismiss, dismissal, etc.
SYSTEM BROADCAST: The Clerks Office is sending this information via the CM/ECF e-mail broadcast function. Attorneys may modify their accounts to opt-out of these messages, by logging into the system and clicking on Utilities on the blue menu bar, then Maintain Your E-mail. Change the radio button from Yes to No for the question Should this e-mail address receive general announcement notices from this court? Be sure to click on Submit all changes to complete the transaction.
The Maintain Your E-mail function of CM/ECF also allows users to choose to receive an e-mail from the system every day, even if there is no activity in any case in which the attorney has an active appearance. To make that change, click on the primary e-mail address and change the radio button from No to Yes for the question Should this e-mail address receive a no activity notice when no summary noticing occurs? Be sure to click on Submit all changes to complete the transaction.